Author: Connor Gillivan

Looking to hire an Accounting Virtual Assistant? 

You came to the right place!

My name is Connor Gillivan. I’m an entrepreneur and I currently run a portfolio of three companies (Outsource School, EcomBalance, and AccountsBalance).

In 2019, I exited one of my companies, FreeUp, and all of our bookkeeping and accounting was handled by our team of accounting virtual assistants.

In this article, we’ll dive into everything you need to know about accounting VAs. 

Here’s what we’ll cover: 

• What Is An Accounting Virtual Assistant?
• What Tasks Can An Accounting VA Handle?
• What Skills Do Accounting Virtual Assistants Have?
• Where Can You Hire VAs for Bookkeeping and Accounting?
• Case Study: How An Accounting VA Made Sarah’s Business Double Sales

Let’s get into it!

What Is An Accounting Virtual Assistant?

What Tasks Can An Accounting VA Handle?

Here’s 10 common tasks that an accounting virtual assistant could take off your plate:

1. Managing accounts payable and accounts receivable
2. Reconciling bank statements and credit card statements
3. Preparing and submitting invoices
4. Managing payroll and processing employee payments
5. Preparing financial statements and reports
6. Managing and filing taxes and compliance documents
7. Tracking expenses and preparing expense reports
8. Managing cash flow and forecasting
9. Auditing financial records
10. Maintaining accurate financial records and data entry.

These are the 10 most common tasks, but you may have more unique accounting and finance-related tasks that you want an accounting VA to handle.

As long as it’s within the realm of accounting and bookkeeping, an experienced accounting VA should be able to handle it for you.

Just keep in mind that the rate you pay will determine how experienced the accounting VA is.

The more you are willing to pay, the better experience and knowledge you’ll get. Similarly for the less you’re willing to pay.

What Skills Do Accounting Virtual Assistants Have?

Accounting virtual assistants should have a range of skills and experience in order to effectively manage your business finances.

Here are some key skills to look for:

1. Accounting and bookkeeping experience, specific to your industry
2. Knowledge of accounting software such as QuickBooks, Xero, and FreshBooks.
3. Understanding of tax laws and compliance regulations
4. Attention to detail and accuracy in financial reporting
5. Excellent communication skills, both written and verbal
6. Time management and organization skills to manage multiple tasks and deadlines
7. Analytical skills to interpret financial data and identify trends
8. Problem-solving skills to troubleshoot financial issues
9. Experience in accounts payable and accounts receivable
10. Ability to work independently and remotely.

Other important things to look for when interviewing: 

• That they can work on your time zone (if that’s important)
• That their pay rate aligns with your budget
• That they have relevant experience in your industry
• That they aren’t working for multiple clients at once
• That they have good reviews online

Bottom line: You want your accounting VA to know much more about bookkeeping and accounting than you do.

Hire someone that is passionate about accounting and bookkeeping and that you’ll be able to trust with your books and finances.

Where Can You Hire VAs for Bookkeeping and Accounting?

Having hired from lots of sites online before, here are 6 that we vouch for: 

1. Upwork – This is a freelance marketplace where you can find Accounting VAs from all over the world.
2. Onlinejobs.ph – This is a job board specifically for virtual assistants based in the Philippines, which is known for its large pool of highly skilled and affordable VAs.
3. Fiverr – This is a freelance platform where you can hire VAs for various services, including bookkeeping and accounting.
4. FreeUp – This is a platform that specializes in connecting businesses with top-notch freelancers, including Accounting VAs.
5. Virtual Latinos – This is a platform that connects businesses with bilingual virtual assistants based in Latin America, including accounting and bookkeeping VAs.
6. Hubstaff Talent – This is a free job board where you can find VAs from around the world, including those with accounting and bookkeeping experience.

Tip: Make sure to carefully review their qualifications, work history, and reviews from previous clients to ensure they have the skills and experience necessary for your business needs.

Case Study: How An Accounting VA Made Sarah’s Business Double Sales

Meet Sarah, a small business owner who runs a successful e-commerce store.

Despite her success, Sarah was struggling to manage her business finances on her own.

She was spending hours each week reconciling her accounts, preparing invoices, and managing her cash flow.

She knew she needed help, but didn’t have the budget to hire a full-time accountant.

Hiring An Accounting VA

Sarah decided to hire an Accounting Virtual Assistant from an online platform.

The VA had years of experience in bookkeeping and accounting and was familiar with the accounting software Sarah was using.

After an initial consultation, the VA created a customized plan to manage Sarah’s financial tasks.

The VA took over all of Sarah’s accounting tasks, including managing accounts payable and receivable, reconciling bank statements and credit card statements, and preparing invoices.

She also started providing financial reports on a weekly basis, which gave Sarah a better understanding of her cash flow and helped her make informed business decisions.

The Results

As a result of hiring the Accounting VA, Sarah was able to focus on growing her business and doubling her sales.

With more time to focus on her marketing and customer service efforts, Sarah’s business started to thrive.

In addition, the VA helped Sarah identify areas where she could save money, such as renegotiating contracts with suppliers and reducing unnecessary expenses.

This helped Sarah increase her profit margins and reinvest in her business.

Overall, hiring an Accounting VA was a game-changer for Sarah’s business.

It allowed her to focus on growing her business and provided her with the financial support she needed to make informed decisions.

What Is Outsource School?

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 

• Outsource School Case Study: How We Scaled to 45+ VAs and 8 Figures in Revenue
• Free VA Calculator | See How Many VAs You Can Afford
• Free Training on 5 Keys to Working With VAs
• Learn Outsourcing 101 | Guides, Downloads, and Checklists

Conclusion

If you’re smart, you’ll outsource your bookkeeping and accounting to a virtual assistant or an online bookkeeping service.

If your budget is low and you really need help getting accounting and bookkeeping off your plate, an accounting virtual assistant can be the best decision as you continue to grow.

If you’re overworked, stressed, and sick of handling your own finances, take the leap and hire an accounting VA.

If you need help hiring an accounting or bookkeeping VA, we can help you through Outsource School.

We have a course within Outsource School specifically tailored to hiring and implementing an accounting and bookkeeping virtual assistant.

If you’re interested, reach out to us at Support@OutsourceSchool.com or set up a call with us through the link on this page.

Are you wondering how a marketing virtual assistant can help grow your online business? 

If “Yes!”, you’ve found the right article.

My name is Connor Gillivan. I’ve been hiring and scaling companies with Marketing VAs for the past 10 years.

I’ve scaled multiple companies to 6, 7, and 8 figures in yearly revenue with VAs with an exit in 2019.

Today, I run 3 companies with the help of Marketing VAs.

In this article, we’ll cover everything you need to know about hiring a virtual assistant for your marketing efforts. 

• What Is a Virtual Marketing Assistant?
• What Does a Marketing VA Do?
• Where Can You Find The Best Marketing VAs?
• How Much Does a Marketing Virtual Assistant Cost?
• 5 Tips For Managing & Leading Marketing VAs
• Part Time Marketing VA vs Full Time. What Is Better?

What Is a Virtual Marketing Assistant?

A marketing virtual assistant, also known as a marketing VA or digital marketing VA, is a remote worker who assists with various marketing tasks to help your business grow.

They specialize in digital marketing and can handle a wide range of tasks, from social media management to email marketing, SEO, PPC advertising, and more.

We’ll give you a list of 30 in the next section so you can really see how they can help grow your business.

A marketing assistant can help you create and implement marketing strategies, design and run campaigns, track and analyze data, and provide support in many other areas of digital marketing.

They can save you time and money by taking care of essential marketing tasks, allowing you to focus on other critical aspects of your business.

Plus, since they work remotely, you can hire a marketing VA from anywhere in the world, giving you access to a more extensive pool of talented professionals.

What Does a Marketing VA Do?

Here’s a list of 30 marketing tasks that a virtual assistant can help you with:

1. Social media management (creating and scheduling posts)
2. Social media account setup and optimization
3. Community engagement (replying to comments and messages)
4. Social media advertising (creating and managing campaigns)
5. Influencer outreach and management
6. Content creation (blogs, videos, graphics, etc.)
7. Keyword research for SEO
8. On-page optimization (meta tags, descriptions, etc.)
9. Off-page optimization (link building, guest blogging)
10. Website management (updates, maintenance, backups)
11. Email marketing (newsletter creation and management)
12. Lead generation (finding and qualifying leads)
13. Landing page creation and optimization
14. PPC advertising (Google Ads, Facebook Ads, etc.)
15. A/B testing and optimization of marketing campaigns
16. Data analysis and reporting
17. Customer research (surveys, market analysis)
18. Competitor research and analysis
19. Sales funnel creation and optimization
20. CRM management (customer relationship management)
21. Affiliate marketing management
22. Webinar setup and promotion
23. E-commerce marketing (product descriptions, pricing research)
24. Influencer research and outreach
25. Graphic design (creating images, infographics, etc.)
26. Video editing and production
27. Podcast management (editing, scheduling, promotion)
28. Web development (landing pages, microsites, etc.)
29. Analytics and data visualization
30. Conversion rate optimization (CRO)

I personally have hired Marketing VAs for the majority of these roles.

It really comes down to what marketing strategies you’re the most focused on and what you want to get off your plate.

For me personally, I like to perfect the marketing strategy process first then pass it off to a Marketing VA who can take it over, improve the process, and drive traffic using that strategy.

Where Can You Find The Best Marketing VAs?

Here are five websites where you can find and hire digital marketing virtual assistants:

1. MarketerHire – MarketerHire is an excellent platform for hiring expert marketing freelancers, including virtual assistants. They have a rigorous vetting process and only work with top-tier marketing professionals. They offer a variety of marketing services, including SEO, social media, content marketing, PPC, and more.
2. Upwork – Upwork is a popular online marketplace for freelancers of all kinds, including marketing virtual assistants. You can post a job description and receive proposals from marketing VAs all over the world. Upwork offers a variety of tools to help you manage your virtual assistant, such as time tracking and project management tools.
3. Freelancer.com – Freelancer.com is another popular platform for hiring virtual assistants and freelancers. They have a large pool of marketing professionals available, and you can easily browse profiles and reviews to find the right fit for your business. They offer a variety of payment options and tools to help manage your virtual assistant.
4. Fiverr – Fiverr is an online marketplace where you can hire freelancers for a wide range of tasks, including digital marketing. They have a large pool of marketing virtual assistants available and offer fixed-price packages for many services. You can browse through profiles, reviews, and portfolios to find the right virtual assistant for your business.
5. OnlineJobs.ph – OnlineJobs.ph is a job board for Filipino virtual assistants and remote workers. They have a vast pool of marketing VAs available, and you can post a job description and receive applications from qualified candidates. OnlineJobs.ph also offers tools to help you manage your virtual assistant, such as a time tracker and task management tools.

I have personally hired from all of these sites. Each has its own experience and pool of talent for marketing assistants.

For the most specialized skills, go to MarketerHire.

If you’re looking for a more general purpose Marketing VA, the other four will work perfectly.

How Much Does a Marketing Virtual Assistant Cost?

The cost of hiring a digital marketing virtual assistant can vary depending on various factors, such as their experience level, location, and the scope of work required.

In general, a digital marketing virtual assistant can charge anywhere from $8 to $50 per hour, with some charging even more based on their experience and specialized skills.

Some virtual assistant platforms may charge a higher rate to connect you with their top-tier talent, while others may offer more affordable rates for less experienced or entry-level VAs.

Additionally, you may find that hiring a VA from overseas, such as the Philippines or India, may offer a cost-effective solution for your business. On average, you’ll find Marketing VAs from $8 to $25 per hour. 

It’s important to keep in mind that hiring a virtual assistant is an investment in your business, and a high-quality digital marketing virtual assistant can help you save time and money in the long run by improving your marketing efforts and increasing your business’s revenue.

When considering the cost of a digital marketing virtual assistant, it’s essential to assess your business’s needs and determine how much support you require.

You can also negotiate with your virtual assistant on the scope of work and the pricing structure that works best for both parties.

Overall, the cost of hiring a digital marketing VA will vary depending on where you find them, where they live in the world, and what skills and experience they have.

Hiring a virtual assistant is very similar to hiring a full time employee in that their price will vary depending on a number of factors.

5 Tips For Managing & Leading Marketing VAs

As you start working with a marketing VA, keep these tips in mind:

1. Set clear expectations: To ensure that your marketing virtual assistant knows what you expect of them, it’s important to set clear expectations. Clearly outline their role and responsibilities, as well as any specific goals or deadlines that need to be met.
2. Communicate regularly: Regular communication is key to a successful working relationship with your virtual assistant. Schedule regular check-ins to discuss progress and provide feedback. Make sure to be clear and concise in your communication and encourage your virtual assistant to ask questions and provide feedback.
3. Provide training and resources: If your marketing virtual assistant is new to your business or your industry, it’s important to provide them with the training and resources they need to succeed. This may include access to industry-specific tools or training materials, as well as guidance on your business’s processes and procedures.
4. Use project management tools: To stay organized and keep track of tasks and deadlines, use project management tools like Asana, Trello, or Monday.com. These tools can help you and your marketing virtual assistant stay on the same page and ensure that tasks are completed on time.
5. Show appreciation: A little bit of appreciation can go a long way in motivating your marketing virtual assistant. Make sure to show your appreciation for their hard work and accomplishments, whether it’s through regular feedback, bonuses, or other incentives. By showing that you value their work, you can help build a positive and productive working relationship with your virtual assistant.

Want further inspiration for how you can grow your business to 7 figures and beyond with marketing VAs? Check out this video:

Part Time Marketing VA vs Full Time. What Is Better?

Here are some pros and cons to help you make an informed decision:

Pros of a part-time marketing virtual assistant:

• Cost-effective: Hiring a part-time marketing VA can be more cost-effective for businesses that only require a few hours of work per week or have a smaller budget.
• Flexibility: Part-time VAs can offer more flexibility in terms of scheduling, which can be ideal for businesses that only need assistance during certain hours or on specific projects.
• Variety of skillsets: By hiring part-time VAs, you can tap into a variety of skill sets without having to commit to a full-time hire.

Cons of a part-time marketing virtual assistant:

• Limited availability: Part-time VAs may have limited availability, which can be challenging for businesses that require consistent support or have tight deadlines.
• Limited commitment: Part-time VAs may not be as invested in your business’s success as a full-time hire would be, which could impact the quality of their work or their ability to take on more complex projects.
• May require more training: If you hire multiple part-time VAs, it may require more training and coordination to ensure that everyone is on the same page.

Pros of a full-time marketing virtual assistant:

• Consistent support: A full-time VA can offer consistent support, which can be ideal for businesses that require ongoing assistance or have frequent marketing needs.
• More invested: A full-time VA is likely to be more invested in your business’s success and can become a valuable long-term asset to your team.
• More opportunity for growth: With a full-time VA, you have the opportunity to develop a deeper working relationship and provide ongoing training and support to help them grow within their role.

Cons of a full-time marketing virtual assistant:

• More expensive: Hiring a full-time VA can be more expensive, as you’ll need to pay for their salary, benefits, and any other associated costs.
• Less flexibility: A full-time VA may have less flexibility in terms of scheduling and may require more structure and oversight.
• Limited skill sets: Hiring a full-time VA may limit your ability to tap into a variety of skill sets, as you’ll need to find someone who can handle a broad range of marketing tasks.

What Is Outsouce School?

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 

• Outsource School Case Study: How We Scaled to 45+ VAs and 8 Figures in Revenue
• Free VA Calculator | See How Many VAs You Can Afford
• Free Training on 5 Keys to Working With VAs
• Learn Outsourcing 101 | Guides, Downloads, and Checklists

Conclusion

Hiring a Marketing Virtual Assistant can be a game changer. 

I speak from personal experience.

If you want the following, a marketing VA is right for you: 

• Less repetitive marketing work on your plate
• Someone you can give quick tasks to
• A reliable person you can teach new marketing strategies
• Someone that brings a skill set you don’t have to the team
• More website traffic, leads, and customers
• More time to spend on higher level tasks

If you have any questions about hiring a Marketing VA, feel free to reach out at Connor@OutsourceSchool.com.

Happy hiring!

Wondering if a part time virtual assistant is a good hire for your business? 

You can hire virtual assistants part time and full time and still get remarkable results.

My name is Connor Gillivan. I’m an Owner and the CMO of Outsource School, EcomBalance, and AccountsBalance. With my last company, I hired 45+ virtual assistants and scaled to 8 figures with an exit in 2019.

I’ve hired virtual assistants part time, full time, and everything in between.

In this article, I’ll share everything you need to know about hiring a part time virtual assistant.

Here’s what we’ll cover:

• Is It Possible to Be a Part Time Virtual Assistant?
• What Does a Part Time Virtual Assistant Do?
• What Is The Hourly Rate for a Virtual Assistant?
• How Many Hours Does a Part Time Virtual Assistant Work?
• Case Study: How A Part Time VA Helped Us Get More Done Faster
• Part Time VAs vs Full Time VAs

Let’s get started!

Is It Possible to Be a Part Time Virtual Assistant?

Are you wondering if you can dip your toes into the virtual assistant waters without diving in headfirst?

Well, the short answer is yes! It is absolutely possible to hire a part-time virtual assistant.

In fact, many virtual assistants start out part-time while they build up their skills and client base.

This can be a great way to for them to test the waters and see if being a virtual assistant is the right fit for them.

One of the great things about hiring a virtual assistant is the flexibility they have. They can work as much or as little as you want, depending on what you need for your business.

So, whether they’re a stay-at-home parent, a student, or just looking for a side hustle, you can find extremely smart part-time virtual assistants.

Of course, hiring a part-time virtual assistant does come with its own set of challenges. You’ll need to be organized and efficient with your time to make sure you’re helping the virtual assistant be as efficient as possible.

What Does a Part Time Virtual Assistant Do?

Some common tasks that part-time virtual assistants might be asked to handle include:

• Email management: This could involve everything from responding to emails on behalf of your client to sorting through their inbox and flagging important messages.
• Scheduling: As a part-time virtual assistant, they might be responsible for managing their client’s calendar, scheduling appointments and meetings, and sending reminders.
• Data entry: Some clients may need help with data entry, such as inputting information into spreadsheets or databases.
• Social media management: If you have a social media presence, the VA may be responsible for managing the accounts, creating posts, and responding to comments.
• Research: You may ask the VA to conduct research on a particular topic, such as market trends or competitor analysis.
• Customer service: You can hire a VA to be responsible for handling customer service inquiries, such as responding to emails or chat messages.

The opportunities are endless.

Check out this guide for more inspiration: 30 Tasks a Small Business Virtual Assistant Can Take On.

The most important thing is to set the expectations clear upfront and make sure they’re good at communicating. 

Want to learn more about hiring a virtual assistant? Check out this video from Travis Marziani.

What Is The Hourly Rate for a Virtual Assistant?

The hourly rate for a virtual assistant can vary widely depending on several factors, including their level of experience, the tasks you need them to perform, and their location.

Generally speaking, though, you can expect to pay anywhere from $10 to $75 per hour.

At the lower end of the scale, you might find virtual assistants who are just starting out and are willing to work for a lower rate to gain experience.

These VAs might be based in countries with a lower cost of living, which can also contribute to their lower rates.

On the higher end of the scale, you’ll find more experienced virtual assistants who specialize in a particular area, such as social media management or bookkeeping.

These VAs may have advanced skills and certifications that justify their higher rates.

Here are some factors that can impact the hourly rate for a virtual assistant:

• Experience level: As with any profession, the more experience a virtual assistant has, the more they’ll likely charge.
• Geographic location: Virtual assistants based in areas with a higher cost of living may charge more than those in lower-cost areas.
• Task complexity: If you need a VA to perform more complex tasks, such as bookkeeping or web development, you can expect to pay a higher rate.
• Task volume: If you have a large volume of work that needs to be done, you may be able to negotiate a lower hourly rate.

Overall, the hourly rate for a virtual assistant is an investment in the success of your business.

By outsourcing administrative tasks to a VA, you can free up your time to focus on growing your business and increasing your revenue.

So, don’t be afraid to shop around and find a virtual assistant who offers the skills and experience you need at a rate that works for your budget!

How Many Hours Does a Part Time Virtual Assistant Work?

The number of hours a part-time virtual assistant works can vary depending on several factors, such as their availability, your budget, and the workload you have for them.

In general, though, a part-time virtual assistant usually works between 5 and 30 hours per week.

Here are some factors that can impact how many hours a part-time virtual assistant works:

• Availability: If your virtual assistant has other clients or commitments, their availability may be limited. You’ll need to work with them to establish a schedule that works for both of you.
• Budget: The number of hours a part-time virtual assistant works can depend on your budget. If you have a smaller budget, you may only be able to afford a few hours per week.
• Workload: The number of hours a part-time virtual assistant works can also depend on the workload you have for them. If you have a lot of tasks that need to be done, you may need to hire them for more hours.

It’s important to note that even if a part-time virtual assistant works fewer hours than a full-time assistant, they can still be incredibly valuable to your business.

By outsourcing administrative tasks to a part-time VA, you can free up your time to focus on revenue-generating activities, such as marketing and sales.

Case Study: How A Part Time VA Helped Us Get More Done Faster

A few years ago when I started hiring VAs, my team and I were struggling to keep up with our workload.

We were constantly bogged down with admin tasks, such as scheduling appointments, responding to emails, and managing our social media accounts.

We knew we needed help, but we didn’t have the budget to hire a full-time assistant.

That’s when we decided to hire a part-time virtual assistant.

We found a VA who had experience in the areas we needed help with, such as social media management and email management.

We set her up with the tools and resources she needed to get started, and we established a clear set of expectations and deadlines.

The results were astounding. With our new virtual assistant taking care of administrative tasks, my team and I were able to focus on revenue-generating activities, such as marketing and sales.

We were able to get more done faster, and our business started to grow at a faster pace.

Not only did our part-time virtual assistant help us get more done, but she also brought a fresh perspective and new ideas to the table.

She was able to suggest new social media strategies and help us streamline our email management processes.

Overall, hiring a part-time virtual assistant was one of the best decisions we made for our business.

It allowed us to be more productive and efficient, while also freeing up our time to focus on what we do best.

Part Time VAs vs Full Time VAs

Full-time VA:

Pros:

• More availability: A full-time VA will be available to work for you during regular business hours, so you can get more done in a shorter amount of time.
• More consistency: You’ll have the same person working for you consistently, which can lead to better communication and a stronger working relationship.
• More skills and experience: The VA may have more skills and experience, as they’ll have had more time to develop their abilities.

Cons:

• Higher cost: They will generally be more expensive than a part-time VA, as you’ll need to pay for their salary, benefits, and other expenses.
• Potentially more responsibility: You may need to provide more guidance and oversight, as they’ll be working for you more consistently.

Part-time VA:

Pros:

• Lower cost: A part-time VA will generally be less expensive than a full-time VA, as you’ll only need to pay for the hours they work.
• More flexibility: With a VA part time, you can adjust their hours and workload to suit your needs, which can be helpful if your business has seasonal or fluctuating demands.
• Less responsibility: You may have less responsibility for managing and overseeing their work.

Cons:

• Less availability: They may not be available to work for you during all of your business hours, which can be limiting.
• Less consistency: You may be working with different people at different times, which can lead to communication challenges.
• Potentially less experience: They may not have as much experience as a full-time VA, as they may not have had as much time to develop their skills.

What Is Outsource School?

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 

• Outsource School Case Study: How We Scaled to 45+ VAs and 8 Figures in Revenue
• Free VA Calculator | See How Many VAs You Can Afford
• Free Training on 5 Keys to Working With VAs
• Learn Outsourcing 101 | Guides, Downloads, and Checklists

Conclusion

“Can you hire a virtual assistant part time?”

“Yes, you can!”

I hope that you believe this now as well.

Get out there, post a job, and start interviewing.

If you need help taking those steps, check out Outsource School.

It’s our exact hiring system that we’ve used to hire 100s of virtual assistants for our companies.

Happy virtual assistant hiring!

Thinking about hiring a remote virtual assistant?

You’re in the right place!

My name is Connor Gillivan. I’ve been an entrepreneur for the past 10 years and I’ve hired 100s of remote virtual assistants for my companies.

They’ve helped me scale to 6, 7, and 8 figures in sales and profits per year with an exit in 2019.

In this article, I’ll share everything I know about hiring remote virtual assistants, so you can tap into their power as well.

Here’s what we’ll cover: 

• What Is A Remote Virtual Assistant?
• How Much Money Can You Make As A Virtual Assistant?
• 15 Remote Virtual Assistant Tasks
• Case Study: How A Remote Virtual Assistant Can Transform Your Business
• Final Remote Virtual Assistant Tips

Let’s get into it!

What Is A Remote Virtual Assistant?

Essentially, a remote virtual assistant is someone who works for you from a remote location, providing various administrative, creative, or technical tasks to support your online business.

They can help with things like customer support, social media management, content creation, email marketing, and more.

One of the biggest benefits of hiring a remote virtual assistant is the flexibility it offers.

You don’t need to worry about office space, equipment, or anything like that.

They work from their own location and you communicate with them via phone, Zoom, email, or other online communication tools like Slack.

Plus, because they’re working remotely, you have access to a global talent pool, which means you can find the best person for the job no matter where they are in the world.

Of course, like any employee, it’s important to find the right fit for your business.

You want someone who is reliable, trustworthy, and capable of handling the tasks you need them to do.

And while it can take some time to find the perfect virtual assistant, once you do, the benefits can be immense.

So, if you’re an online entrepreneur looking to scale your business, hiring a remote virtual assistant could be just what you need to take things to the next level.

Trust me, I’ve been there and it’s been a game-changer for me and my companies.

Here’s a video as well to learn more:

How Much Money Can You Make As A Virtual Assistant?

Generally speaking, virtual assistants can make anywhere from $5-$30 per hour, with some experienced VAs charging even more.

Of course, this can vary depending on your location, niche, and the type of services you offer.

For example, if you specialize in high-level technical or creative tasks, you may be able to charge more than someone who is providing basic administrative support.

Similarly, if you have a particular expertise or certification, that can also increase your earning potential.

Another important factor to consider is the demand for virtual assistants in your particular niche or industry.

If you’re working in a high-growth industry with lots of online businesses, there may be more demand for your services, which can drive up your rates.

We share this information so that you as a business owner can understand what virtual assistants are making across different countries and industries.

It’s not a one price fits all model. The price of hiring a VA will vary depending on what you’re looking for them to do for your business.

15 Remote Virtual Assistant Tasks

Gere are the 15 most common remote virtual assistant tasks:

1. Email management: sorting, responding to emails, and keeping an organized inbox
2. Social media management: creating and scheduling posts, engaging with followers, and monitoring analytics
3. Calendar management: scheduling appointments, coordinating meetings, and managing deadlines
4. Customer service: responding to inquiries and resolving issues through email or chat support
5. Data entry: entering and organizing data in spreadsheets or databases
6. Internet research: conducting market research, finding new leads, and gathering information on competitors
7. Travel arrangements: booking flights, hotels, and transportation for business trips
8. Content creation: writing blog posts, creating graphics, and editing videos or podcasts
9. Bookkeeping: managing invoices, expenses, and financial records
10. Event planning: coordinating virtual events and webinars, managing guest lists, and handling logistics
11. SEO optimization: improving website rankings through keyword research and optimization
12. Online advertising: creating and managing ad campaigns on platforms like Google Ads or Facebook Ads
13. Personal assistant tasks: managing personal appointments, shopping, and other personal errands
14. Proofreading and editing: reviewing written content for errors and making necessary corrections
15. Lead generation: finding potential clients or customers and generating leads for the business

Of course, this is just a sample of the many tasks that virtual assistants can handle.

The specific tasks you delegate to your remote virtual assistant will depend on your business needs and the expertise of your virtual assistant.

Case Study: How A Remote Virtual Assistant Can Transform Your Business

Let me tell you a story about an entrepreneur friend that I know who decided to hire a remote VA for her business.

Before Hiring a VA

Before hiring a virtual assistant, Sarah was running a successful e-commerce business.

However, Sarah was feeling overwhelmed and burnt out from trying to handle everything on her own.

She was spending all of her time managing orders, responding to customer inquiries, and trying to keep up with social media.

She was working long hours and weekends, and she felt like she couldn’t keep up with the demands of the business.

After Hiring a VA

That’s when Sarah decided to hire a remote virtual assistant to help her manage the day-to-day tasks of the business.

She found a virtual assistant who had experience in e-commerce and social media management, and they started working together right away.

The impact of hiring a virtual assistant was almost immediate. With her virtual assistant handling customer inquiries and managing social media, Sarah was able to free up several hours each day.

She no longer had to worry about staying on top of every little detail, and she was able to focus on growing the business in other ways.

Sarah used the extra time to work on developing new products, improving her website, and developing a marketing strategy.

She also took some much-needed time off, knowing that her virtual assistant had everything under control.

What Happened Next?

Over time, Sarah’s business continued to grow and thrive. She was able to launch new product lines and expand her customer base, all while working fewer hours than before.

Her virtual assistant continued to provide reliable and efficient support, and Sarah was able to trust that her business was in good hands.

Looking back on her decision to hire a virtual assistant, Sarah said it was one of the best decisions she ever made for her business.

She was able to reclaim her time and focus on the things that mattered most, all while growing her business and achieving new levels of success.

Final Remote Virtual Assistant Tips

Here are my top 5 tips for entrepreneurs looking to hire a remote virtual assistant:

1. Clearly define the tasks and responsibilities: Before hiring a virtual assistant, make sure you have a clear understanding of the tasks and responsibilities you want to delegate. This will help you find a virtual assistant with the right skills and experience for the job.
2. Set clear expectations and communication channels: It’s important to establish clear communication channels with your virtual assistant and set expectations for response times, project deadlines, and other important details. This will ensure that you and your virtual assistant are on the same page and can work together efficiently.
3. Look for relevant experience: When hiring a virtual assistant, look for someone with relevant experience in your industry or field. This will help ensure that your virtual assistant can hit the ground running and provide valuable insights and support for your business.
4. Consider personality fit: Hiring a virtual assistant is not just about skills and experience, it’s also important to find someone who is a good personality fit for you and your business. Look for someone who shares your values and communication style, and who you feel comfortable working with.
5. Start small and build trust: When hiring a virtual assistant for the first time, start with a small project or set of tasks to build trust and ensure that the virtual assistant is a good fit for your business. As you build trust and confidence in your virtual assistant, you can gradually delegate more tasks and responsibilities.

What Is Outsource School?

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 

• Outsource School Case Study: How We Scaled to 45+ VAs and 8 Figures in Revenue
• Free VA Calculator | See How Many VAs You Can Afford
• Free Training on 5 Keys to Working With VAs
• Learn Outsourcing 101 | Guides, Downloads, and Checklists

Conclusion

Remote virtual assistants can be absolute game changers.

Think of a life where:

• You have time to go on vacation
• Repetitive tasks are handled by your VA
• You spend less time in your email
• You have more time to focus on growth
• You’re not overworked and underpaid
• You trust your team of virtual assistants
• You could step away and not worry about the business

If that’s a life you’re interested in, go out and hire a remote VA asap!

If you have questions about how to do it, reach out to me at Support@OutsourceSchool.com.

Happy hiring!

What Virtual Assistant Rates Can You Expect in 2023?

Wanting to know common virtual assistant rates?

In general, virtual assistant rates vary between $3 per hour up to $20+ per hour.

My name is Connor Gillivan. I’m an entrepreneur and I’ve been hiring virtual assistants for the past 10 years. I’ve hired 100s of VAs for scaling my companies to 6, 7, and 8 figures with an exit in 2019.

When I first started hiring VAs, I too wondered:

How much does a virtual assistant cost?

What virtual assistant rates should I expect to pay?

In this article, we’ll dive into everything you need to know about virtual assistants and the rates associated with them.

Here’s what we’ll cover: 

• The Rise of Virtual Assistants
• What Services Do Virtual Assistants Offer?
• What Virtual Assistant Rates You Can Expect
• Factors Influencing Virtual Assistant Rates
• How to Negotiate a Good Rate with a Virtual Assistant
• Is Hiring a Virtual Assistant Worth It?

The Rise of Virtual Assistants

The demand for virtual assistants has grown rapidly in recent years.

According to the Bureau of Labour Statistics, the number of virtual assistants in the United States alone has increased by an average of 10% every year since 2016.

The growth rate is expected to continue over the next decade, with virtual assistants becoming increasingly more sought-after and in-demand.

The rise of virtual assistants is due to the increasing need for businesses to streamline their operations and reduce costs.

Virtual assistants can provide a range of services, from customer service and data entry to more complex tasks such as scheduling and project management.

They can also be used to automate mundane tasks, freeing up time for employees to focus on more important tasks.

The 2020 pandemic also caused more business owners to look for remote talent, instead of only being focused on talent that could work in a local office.

Needless to say, virtual assistants are on the rise and it’s important to learn how to incorporate them into your business.

What Services Do Virtual Assistants Offer?

The range of services that are offered by virtual assistants is vast and varied, but certainly not limited.

They can be hired for:

• administrative support
• customer service
• technical support
• project management
• marketing
• sales support
• data entry
• online research
• content management

They can also provide creative services, such as:

• web design
• logo design
• video editing
• animation
• graphic design.

Finally, virtual assistants can also handle: 

• virtual event planning
• social media management
• virtual bookkeeping
• virtual receptionist services
• scheduling appointments
• managing calendars
• creating reports.

With the right virtual assistant, businesses can save time and money while still getting the help they need.

What Virtual Assistant Rates You Can Expect

As the demand for virtual assistants increases, so too do the rates they charge.

According to data compiled by virtual assistant companies, the average hourly rate for a virtual assistant in the United States is currently $22 per hour. But you can find VAs in the US starting at $15 per hour. 

This rate is expected to increase significantly over the next few years and could reach as high as $35 per hour by 2023.

For virtual assistants in countries like the Philippines and India, the average hourly rate for a virtual assistant is currently $7 per hour. But you can find VAs between $3 and $20 per hour. 

The demand for virtual assistants is driven by the need for businesses to outsource certain tasks to save time and money.

And as we listed above, virtual assistants can provide a wide range of services, from administrative tasks to customer service and more.

As businesses become more aware of the benefits of using virtual assistants, the demand for these services is expected to continue to grow.

Factors Influencing Virtual Assistant Rates

The rate a virtual assistant charges for their services will depend on a variety of factors:

1. experience level
2. skill set
3. the complexity of the services being provided
4. the amount of time required to complete the task
5. the geographical location of the client

Virtual assistants with more experience and specialized skills will tend to charge higher rates than those who are just starting out.

In addition, the type of services being provided can also affect the rate.

For example, virtual assistants who provide administrative services such as data entry, scheduling, and customer service may charge lower rates than those who provide more specialized services such as web design, graphic design, or software development.

Furthermore, virtual assistants who are able to provide services on a short-term or project basis may also be able to negotiate lower rates than those who are hired for long-term contracts.

How to Negotiate a Good Rate with a Virtual Assistant

When negotiating rates with a virtual assistant, it’s important to be upfront about your budget and expectations.

Be sure to ask questions about the services they provide and what types of tasks they are comfortable with completing.

If there are certain tasks you require that they are not comfortable with, ask if they can recommend someone who may be able to help.

Don’t be afraid to negotiate on price as most virtual assistants are willing to work with you on their price. Just make sure to be respectful and not negotiate too low to where it offends the virtual assistant.

Also, consider the virtual assistant’s experience and qualifications when negotiating a rate.

Ask for references and look for reviews online to ensure that the virtual assistant is reliable and trustworthy.

Additionally, make sure to discuss payment terms and any additional fees that may be associated with the services. This will help you to avoid any surprises down the line.

Conclusion: Is Hiring a Virtual Assistant Worth It?

Hiring a virtual assistant can be a great way to increase productivity and reduce costs associated with additional office staff or third-party vendors.

However, it’s important to find the right person for the job as this will ensure that you get the best results possible.

With the right person in place and an understanding of best practices when working with a virtual assistant, hiring a virtual assistant can be well worth it.

When considering hiring a virtual assistant, it is important to consider the cost of the service, the skillset of the virtual assistant, and the amount of time and effort that will be required to manage the relationship.

What is Outsource School?

Outsource School is a hiring system that has helped 1,000+ students hire 2,000+ virtual assistants and freelancers.

Outsource School teaches you how to interview, onboard, train, and manage virtual assistants for your business.

You also gain access to Outsource School’s private community, Monthly Coaching Calls, and on-demand support from Outsource School’s founders.

If you need some more advice regarding VA rates, here’s a video which could give you a simple rundown of How Virtual Assistants Rate Themselves:

Thinking about starting a virtual assistant business? 

Tired of working the 9 to 5 and want more control over your work life, schedule, and clients that you work with?

My name is Connor Gillivan. I’ve been an entrepreneur for the past 10 years and I’ve worked with 1,000’s of virtual assistant business owners.

It’s with much excitement that I write this article to talk about how you can start your own VA business and start making your income online.

Here’s what we’ll cover in the article:

• 7 Steps to Start Your Own Virtual Assistant Business
• Virtual Assistant Business Case Study
• Most Common Challenges for a Virtual Assistant Business
• Virtual Assistant Services You May Offer

7 Steps to Start Your Own Virtual Assistant Business

As an entrepreneur that has worked with 1,000’s of virtual assistant businesses, I’ve seen all of the ins and outs of starting, running, and scaling a VA business.

Whether you’re just starting out or looking to grow your existing VA business, here are my top tips for success.

1. Determine Your Services and Target Market: First things first, you need to figure out what services you’re going to offer and to whom. Are you skilled in social media management? Do you specialize in email marketing? Do you want to work with small businesses or entrepreneurs in a particular industry? Determining your services and target market is key to attracting the right clients and setting yourself up for success. Here’s a list of 30 Small Business Virtual Assistant tasks that you may be able to offer.
2. Establish Your Brand: Once you’ve figured out your services and target market, it’s time to establish your brand. This includes creating a business name, logo, website, and social media profiles. Your brand should be consistent across all channels and should accurately represent the services you offer. My recommendation is to choose one social channel, like LinkedIn, and go all in building a following there around your expertise.
3. Set Your Rates and Payment Terms: One of the biggest challenges for new VAs is figuring out how much to charge for their services. Do your research and see what other VAs in your niche are charging. Don’t undervalue your services, but also don’t overprice yourself out of the market. Once you’ve set your rates, be clear about your payment terms and make sure you have a contract in place to protect yourself and your clients. Here’s a resource on the average cost of a virtual assistant so you can see what’s currently being charged in the market.
4. Create a Marketing Plan: Marketing is crucial for any business, especially for VAs who are just starting out. Determine the best marketing channels for your business and create a plan for how you’re going to attract and retain clients. This may include social media marketing, email marketing, networking, and more. Like I said above, go for one channel and really master it before adding other channels. You can also offer your services on freelance marketplaces like Upwork and Fiverr.
5. Stay Organized: As a VA, you’ll likely be managing multiple clients and projects at once. Stay organized by using a project management tool, like Asana or Trello, to keep track of deadlines, deliverables, and communication with clients. Additionally, keep track of your expenses and invoices using an accounting software like QuickBooks or Xero.
6. Build Relationships with Clients: Building strong relationships with your clients is crucial for your VA business. Be responsive, communicate clearly, and go above and beyond to meet their needs. Happy clients are more likely to refer you to others and continue working with you in the long run.
7. Continuously Improve and Grow: Finally, always be open to learning and growing. Attend conferences, take online courses, and read industry blogs to stay up-to-date on the latest trends and best practices. Continuously improving your skills and services will help you stand out in a crowded market and attract more clients to your VA business.

Follow these 7 steps from day 1 and you’ll be in great shape to build a thriving virtual assistant business.

Just make sure not to skip any steps!

To give you more inspiration, here’s a case study of a VA business so you can see what it will look like as you get it started and grow it.

Virtual Assistant Business Case Study

Let me share with you the inspiring story of how my friend, Anna, went from day 1 of her virtual assistant (VA) business to having 10 regular monthly clients.

Anna had always been interested in starting her own business, and after doing some research, she decided that becoming a VA would be a great fit for her skills and lifestyle.

She had a background in administration and was proficient in various computer programs, making her well-equipped to handle a variety of tasks that entrepreneurs and small business owners need help with.

Day 1: Getting Started On day 1, Anna set up her home office and created a list of services she would offer as a VA. She also spent time researching and determining her target market. She decided to focus on working with real estate agents, a field she was familiar with and passionate about.

Weeks 1-2: Establishing Her Brand Next, Anna worked on establishing her brand. She came up with a business name and created a website that showcased her services, rates, and portfolio. She also created a social media presence on LinkedIn and started networking with real estate agents in her area.

Month 1: Anna had her first client within the first month, a busy real estate agent who needed help with email management and social media marketing. This gave her the confidence she needed to keep going and start marketing her services more aggressively.

Months 2-3: Anna continued to network and market her services, and soon landed a few more clients. As she worked with each client, she made sure to provide excellent service, communication, and responsiveness. Her clients were so happy with her work that they started referring her to others, helping her build her reputation and credibility.

Months 4-6: By the fourth month, Anna had reached her goal of having 10 regular monthly clients. She continued to work hard, providing high-quality work and building strong relationships with each client. As her client base grew, she was able to hire an assistant to help her with administrative tasks and other duties, freeing up more time for her to focus on serving her clients.

Today: Fast forward to today, and Anna’s VA business is thriving. She has a steady stream of clients and is making a comfortable living doing work she loves. She’s able to work from home and set her own schedule, giving her the flexibility and freedom she’s always wanted.

Anna’s journey to success as a virtual assistant shows that with hard work, determination, and a little bit of luck, anyone can turn their dream of owning a business into a reality.

It all starts with taking that first step and staying committed to your goals.

Most Common Challenges for a Virtual Assistant Business

Starting a virtual assistant (VA) business can be an exciting and rewarding venture, but it also comes with its own set of challenges.

Here are some of the most common challenges you may face when starting a VA business:

1. Finding clients – Finding and attracting clients is one of the biggest challenges that many VA businesses face. You’ll need to invest time and effort into marketing your services, building your brand, and networking with potential clients.
2. Setting prices – One of the most challenging aspects of starting a VA business is setting prices that are competitive and fair. You’ll need to do market research and consider factors such as your experience, skills, and the value you provide to clients.
3. Managing time – As a VA, you’ll likely be juggling multiple clients and projects at once, which can be challenging to manage. You’ll need to have strong time-management skills and be able to prioritize tasks effectively.
4. Staying organized – Staying organized is essential when running a VA business. You’ll need to keep track of client information, project details, deadlines, and invoicing. It’s important to have systems and tools in place to help you stay on top of everything.
5. Building trust – As a VA, you’ll be working with clients remotely, which can make it challenging to build trust and establish a strong working relationship. It’s essential to communicate clearly and effectively, be responsive to client needs, and deliver high-quality work to build trust and credibility.
6. Keeping up with technology – As a VA, you’ll need to stay up to date with the latest technology and software tools to provide the best services to your clients. This can be a challenge, as technology is constantly evolving.

Starting a virtual assistant business comes with its own set of challenges, but with the right mindset, skills, and strategies in place, you can overcome these challenges and build a successful business.

It’s important to be prepared for the challenges that may arise and to have a plan in place to address them.

Virtual Assistant Services You May Offer

As a virtual assistant (VA), there are a wide variety of services that you can offer to busy entrepreneurs to help them manage their businesses and stay organized.

Here is a list of virtual assistant services that you might offer:

1. Administrative tasks: This can include tasks such as email management, scheduling, appointment setting, travel arrangements, and data entry.
2. Social media management: Many entrepreneurs need help managing their social media accounts, including creating and scheduling posts, responding to messages and comments, and monitoring analytics.
3. Content creation: You can offer services such as blog post writing, copywriting, editing, and proofreading.
4. Customer service: Providing customer service through phone, email, or chat is a common VA service that many entrepreneurs outsource.
5. Bookkeeping: Many small business owners need help with managing their finances, including invoicing, managing accounts payable and receivable, and reconciling bank accounts.
6. Project management: As a VA, you can help entrepreneurs manage projects by keeping track of deadlines, delegating tasks, and keeping everyone on track.
7. Research: Many entrepreneurs need help with research, including market research, competitor analysis, and product research.
8. Website management: This can include tasks such as updating content, managing plugins and updates, and monitoring website analytics.
9. Email marketing: Many entrepreneurs use email marketing to reach their audience, and a VA can help with tasks such as creating and scheduling campaigns, managing subscriber lists, and monitoring analytics.
10. Online business management: As a VA, you can help entrepreneurs manage their online businesses, including managing online marketplaces, responding to customer inquiries, and managing inventory.

These are just a few examples of the many services that a virtual assistant can offer to busy entrepreneurs. Here’s a more extensive list of 30 virtual assistant services that you may decide to offer.

As a VA, you can tailor your services to meet the specific needs of each client, and offer a customized solution that helps them run their business more efficiently.

My recommendation is to niche down, choose a specific client that you want to work with (for example: marketing agency owners), and offer specific services that meet the needs of your ideal client.

Riches are in the niches!

What Is Outsource School?

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 

• Outsource School Case Study: How We Scaled to 45+ VAs and 8 Figures in Revenue
• Free VA Calculator | See How Many VAs You Can Afford
• Free Training on 5 Keys to Working With VAs
• Learn Outsourcing 101 | Guides, Downloads, and Checklists

Conclusion

In conclusion, starting a virtual assistant business can be a challenging, yet incredibly rewarding experience.

As a VA, you have the opportunity to work with a wide variety of clients and help them manage their businesses more efficiently, all while enjoying the flexibility and freedom that comes with being your own boss.

While there may be challenges along the way, such as finding clients, setting prices, and managing your time effectively, these are all things that can be overcome with the right mindset, skills, and strategies in place.

Remember that starting a VA business is a journey, and it’s important to take it one step at a time.

Set achievable goals, develop your skills, and stay focused on providing high-quality services to your clients.

With hard work and dedication, you can build a successful VA business that allows you to enjoy the freedom, flexibility, and fulfillment that comes with being your own boss.

So, if you’re considering starting a virtual assistant business, know that it’s a path that’s filled with endless opportunities and possibilities.

Take the leap, believe in yourself, and you might just find that the possibilities are endless.

We hope this helps!

Are you looking to hire a small business virtual assistant?

Well, you’ve come to the right place!

My name is Connor Gillivan. I’m an entrepreneur and small business owner that has hired 100s of virtual assistants for my companies.

I’ve seen the impact that a virtual assistant can have on your business and how it can help free up your time to work on growth, instead of operations and mundane tasks.

In this article, we’ll cover: 

• What Is a Small Business Virtual Assistant?
• 30 Tasks a Small Business Virtual Assistant Can Take On
• Where Can You Find a VA For Your Small Business?
• How Much Does a Small Business VA Cost?

By the end of the article, you should have a strong grip on what a small business VA is, what they can do for your business, and how you can go about hiring one.

Let’s dive into it!

What Is a Small Business Virtual Assistant?

So, you’re running a business all on your own, and it’s taking up all of your time, energy, and probably your sanity too.

You’re feeling overwhelmed and struggling to keep up with everything.

That’s where a small business virtual assistant comes in.

Think of a virtual assistant as your own personal superhero who can handle all the tasks you don’t have time for.

They’re a remote worker who can help you with anything from email management to social media to bookkeeping. They’re like a jack-of-all-trades, but for your business.

The beauty of a virtual assistant is that you don’t have to worry about office space or equipment.

They work from their own office, so you don’t need to provide a computer, desk, or anything else.

And you only pay for the hours they work, which can be a real lifesaver for a small business owner like you.

Plus, you get the added bonus of having someone to bounce ideas off of, and someone who can offer a fresh perspective on your business. They’re like a sounding board, but one that can actually do things for you too.

So, to sum it up, a small business virtual assistant is like having a magical unicorn on your team.

They’re there to help with all the stuff you don’t want to deal with, and they do it all from their own office.

They’re a true lifesaver for a busy digital entrepreneur like yourself!

Does that make sense?

Now let’s get more specific and talk about what they can actually help your small business with.

As you look at the 30 tasks below, here’s also a video that shows how an entrepreneur hired virtual assistants and built his business to 7 figures with them:

30 Tasks a Small Business Virtual Assistant Can Take On

As you start to think about how a small business virtual assistant can help you free up your time, consider these 30 tasks:

1. Email management: Sorting, responding to, and filtering emails from various email accounts.
2. Social media management: Scheduling posts, creating content, monitoring analytics, and responding to comments.
3. Customer support: Responding to customer inquiries, complaints, and feedback through email or social media.
4. Administrative tasks: Organizing files, scheduling meetings, and managing calendars.
5. Data entry: Entering and managing data in spreadsheets, databases, or other systems.
6. Bookkeeping: Keeping track of finances, invoicing, and managing expenses.
7. Website maintenance: Updating and managing website content, fixing broken links, and managing web hosting.
8. Content creation: Writing blog posts, creating infographics, or recording videos.
9. Research: Conducting research on various topics, compiling reports, or summarizing findings.
10. Online reputation management: Monitoring brand mentions and responding to reviews on third-party sites.
11. SEO optimization: Researching keywords and optimizing website content for search engines.
12. Graphic design: Creating social media posts, banners, or other marketing materials.
13. Video editing: Editing and publishing videos for social media or YouTube.
14. Affiliate management: Managing and communicating with affiliate partners.
15. Influencer outreach: Reaching out to influencers and managing relationships.
16. Newsletter management: Creating and sending newsletters to subscribers.
17. Event planning: Organizing and coordinating events, webinars, or online workshops.
18. Project management: Managing projects and coordinating tasks among team members.
19. Content marketing: Developing and executing content marketing strategies.
20. Lead generation: Identifying potential customers and nurturing leads.
21. Sales funnel management: Developing and optimizing sales funnels.
22. Ad management: Creating and managing online ad campaigns.
23. Analytics tracking: Setting up and monitoring website and social media analytics.
24. Customer segmentation: Organizing customer lists into segments for more targeted marketing.
25. E-commerce management: Managing online store inventory, orders, and shipping.
26. Product listing optimization: Optimizing product listings on e-commerce platforms for better search results.
27. Virtual event management: Planning and executing virtual events such as webinars, workshops, or online conferences.
28. Chatbot creation: Creating and maintaining chatbots for customer support or lead generation.
29. Podcast editing: Editing and publishing podcasts for distribution on various platforms.
30. Market research: Conducting research on industry trends, competitors, and customer behavior to inform business decisions.

I’ve hired small business VAs for the majority of these tasks throughout my 10 years of being an entrepreneur.

Once you understand the power of VAs and how to find and hire them, you truly unlock a new potential in your business that you didn’t have before.

Hopefully this list just got you excited and ready to go.

Let’s now talk about where you find these amazing small business virtual assistants.

Where Can You Find a VA For Your Small Business?

Here are five popular platforms where you can find and hire a small business virtual assistant online:

1. Upwork: Upwork is one of the largest freelance marketplaces online, with a diverse pool of talent available from all over the world. You can post a job listing for a virtual assistant and browse through profiles to find the right person for your business.
2. Fiverr: Fiverr is another popular freelance marketplace where you can find virtual assistants for a wide range of tasks. You can browse through profiles and reviews, and hire someone for a set fee per project or per hour.
3. Freelancer.com: Freelancer.com is a global marketplace for freelancers and employers, including virtual assistants. You can post a job listing and receive proposals from qualified candidates, or search for freelancers based on their skills and experience.
4. Onlinejobs.ph: Onlinejobs.ph is a platform that specializes in connecting business owners with virtual assistants in the Philippines. The site has a large pool of experienced and skilled candidates, and you can hire a virtual assistant for a full-time or part-time position.
5. FreeUp: FreeUp is a freelance marketplace that pre-vets thousands of virtual assistants and freelancers each month and only allows the top 1% into the network. You can post a job and get introduced to qualified applicants within 1 day.

In my experience, Upwork, OnlineJobs.ph, and FreeUp are my favorite and offer the best experience for hiring VAs.

When you’re posting a job on each platform, aim for VAs from the Philippines.

With that, let’s talk more about how much you can expect to pay for small business VAs.

How Much Does a Small Business VA Cost?

The cost of hiring a small business virtual assistant can vary depending on several factors such as:

• the country they are based in
• their experience and skills
• the specific tasks you need them to handle.

If you are hiring a virtual assistant from the Philippines, the cost is generally more affordable than hiring from other countries.

Virtual assistants from the Philippines typically charge around $4 to $10 per hour, depending on their experience and skills.

This is because the cost of living in the Philippines is lower than in the United States or other Western countries.

When hiring a virtual assistant from the United States, the cost is usually higher.

The average hourly rate for a virtual assistant in the United States ranges from $20 to $40 per hour, depending on their level of experience and the services they provide.

This is because the cost of living and wages in the United States are generally higher than in other countries.

If you are considering hiring a virtual assistant from other popular countries such as India or Pakistan, the cost is usually in the lower range, similar to the rates for virtual assistants from the Philippines.

The hourly rate for virtual assistants from these countries is typically around $5 to $15 per hour, again depending on their experience and skills.

Of course, it’s important to keep in mind that these are just general estimates and that the rates for virtual assistants can vary widely based on their qualifications, the complexity of the tasks you need them to handle, and the specific terms of your agreement.

It’s always a good idea to do your research and compare rates from several virtual assistant candidates to find the best fit for your business and budget.

It’s also important to keep in mind that virtual assistant rates depend on where you hire them from as well.

If you’re hiring from a marketplace (like the ones listed above), you’ll pay an additional marketplace fee on top of the virtual assistant’s rate.

What Is Outsource School?

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 

• Outsource School Case Study: How We Scaled to 45+ VAs and 8 Figures in Revenue
• Free VA Calculator | See How Many VAs You Can Afford
• Free Training on 5 Keys to Working With VAs
• Learn Outsourcing 101 | Guides, Downloads, and Checklists

Conclusion

Congratulations! You’ve made it to the end of our article on 30 tasks a small business virtual assistant can take on.

By now, you should have a good idea of the many ways that a virtual assistant can help you grow and manage your online business.

As you’ve seen, a virtual assistant can take on a wide range of tasks, from social media management to email marketing to bookkeeping and beyond.

Hiring a virtual assistant can help you save time, stay organized, and increase your productivity, which are all essential factors for a successful digital business.

But beyond the practical benefits, hiring a virtual assistant can also give you peace of mind and allow you to focus on the aspects of your business that you enjoy the most.

You can feel confident knowing that someone else is handling the day-to-day tasks, while you focus on the big picture and the long-term growth of your business.

So, if you’re feeling overwhelmed and overworked, consider hiring a virtual assistant to help you manage your workload and take your business to the next level.

Whether you need help with customer service, content creation, or administrative tasks, there’s a virtual assistant out there who can help.

Remember, you don’t have to do it all alone.

By outsourcing tasks to a virtual assistant, you can free up your time and energy, allowing you to focus on the things that matter most.

Good luck, and happy virtual assistant hunting!

Ready to hire a social media virtual assistant (VA)?

Social media for your business or personal brand taking too much time?

My name is Connor Gillivan. I’m an entrepreneur and I’ve been running social media campaigns for the past 10 years.

No matter how much I master a social media channel, there’s always too much work to do.

• Posting daily
• Commenting on posts
• Engaging with comments on my posts
• Connecting with new people
• Learning from others
• Handling DMs

The list goes on and on.

If you’re running social media for your personal brand or business, I’m sure you can relate.

That’s why I put this article together…so that others have a framework for hiring a social media virtual assistant.

A social media VA can help get your time back while keeping your social media strategy going consistently and smoothly.

In this article, we’ll cover:

1. What Is A Social Media Virtual Assistant (VA)?
2. Social Media VA Case Study
3. 25 Tasks a Social Media Virtual Assistant Can Handle For You
4. How Much Does A Social Media Virtual Assistant Cost?
5. Where Can You Find a Good Social Media VA?

What Is A Social Media Virtual Assistant (VA)?

A social media virtual assistant (VA) is like having a sidekick to handle all your social media needs.

They’re a remote worker who can handle tasks like:

• managing your social media accounts
• creating content
• running ads
• managing your online community.

Think of them as your very own social media superhero!

Hiring a social media VA can save you time, money, and the headache of managing it all on your own.

They can help take your social media presence to the next level and give you the freedom to focus on other important aspects of your business.

Social Media VA Case Study

Meet Sarah, a digital entrepreneur who was struggling to manage her social media presence on her own.

She was spending hours every day creating content, posting, responding to comments, and managing her community.

She knew she needed help but wasn’t sure where to turn.

One day, Sarah stumbled upon the idea of hiring a social media virtual assistant.

She did some research and found the perfect fit – a freelancer who specialized in social media management.

Sarah was a bit nervous at first, but after a few interviews and checking references, she decided to take the plunge and hired her social media VA.

Before making the hire, Sarah’s life was hectic.

She was juggling everything on her own, from content creation to community management, and it was taking up all her time.

She was constantly stressed, trying to keep up with the latest trends, and her social media presence suffered because of it.

Now that Sarah has a social media VA, her life has completely changed.

She has more time to focus on her business and personal life.

Her VA handles all her social media tasks, like posting, scheduling, and community management.

Sarah no longer feels the pressure of having to keep up with the latest trends, and she has more time to work on other important aspects of her business.

She can also enjoy her personal life without constantly worrying about her social media presence.

Overall, hiring a social media virtual assistant has been a game-changer for Sarah.

She’s been able to take her business to the next level, and she has more time to do the things she loves.

If you’re struggling to manage your social media presence, hiring a social media VA might be just what you need to take your business to the next level.

Let’s look at 25 ways that a Social Media VA can help you out.

25 Tasks a Social Media Virtual Assistant Can Handle For You

1. Content creation
2. Social media management
3. Hashtag research
4. Competitor analysis
5. Content curation
6. Social media ad management
7. Analytics reporting
8. Graphic design
9. Video editing
10. Content promotion
11. Community management
12. Influencer outreach
13. Customer service
14. Social listening
15. LinkedIn profile optimization
16. LinkedIn lead generation
17. Instagram story creation
18. Instagram reels creation
19. Twitter management
20. Facebook group management
21. Pinterest management
22. Blog management
23. Email marketing
24. Facebook ad management
25. YouTube video editing and optimization

Want further inspiration for tasks to pass off to your social media VA? Check out this video:

How Much Does A Social Media Virtual Assistant Cost?

The cost of hiring a social media VA can vary depending on the level of experience and location you’re hiring from.

In general, a beginner-level social media VA might charge around $10-$20 per hour, while a more experienced VA could charge upwards of $30-$50 per hour.

However, keep in mind that rates can also vary based on the location of the VA.

For example, a VA based in the United States or Europe might charge more than a VA based in a developing country, like the Philippines or India.

If you’re looking to hire a social media VA, it’s important to set a budget and determine what tasks you want them to handle.

Some VA’s might have a set rate per hour, while others might charge a monthly retainer fee or project-based rate.

It’s important to communicate your budget and expectations upfront to make sure you find a VA that’s a good fit for your needs.

In the end, the cost of hiring a social media VA can be well worth it if it frees up your time and allows you to focus on other aspects of your business.

Just remember to do your research, set a budget, and communicate your expectations clearly to find the right fit for your business.

Where Can You Find a Good Social Media VA?

There are several places where you can find a good social media virtual assistant (VA). Here are five sites to start with:

1. Upwork: Upwork is a popular freelance marketplace where you can find VAs with social media expertise. You can browse through profiles, check reviews, and even conduct interviews with potential candidates.
2. Fiverr: Fiverr is another popular platform for finding freelance VAs. They have a wide range of social media experts available, and you can see samples of their work and check their ratings and reviews.
3. Freelancer.com: Freelancer.com is a global freelance marketplace where you can find VAs from around the world. They have a category specifically for social media experts, and you can see the hourly rate and location of each candidate.
4. Onlinejobs.ph: If you’re looking for a VA based in the Philippines, Onlinejobs.ph is a great resource. They have a large pool of talented VAs with social media expertise, and you can browse through profiles and contact candidates directly.
5. PeoplePerHour: PeoplePerHour is a UK-based freelance marketplace that has a wide range of VAs with social media expertise. You can search for freelancers by category or skill set and read reviews and ratings from past clients.

When it comes to finding a social media VA, there are many countries you can look to for talent.

Some popular countries include the Philippines, India, and Bangladesh, where VAs can be more affordable.

However, keep in mind that location shouldn’t be the only factor in your decision.

You should also consider the VA’s experience, skills, and communication abilities.

With the right research and communication, you can find a social media VA that’s the perfect fit for your business.

What Is Outsource School?

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 

• Outsource School Case Study: How We Scaled to 45+ VAs and 8 Figures in Revenue
• Free VA Calculator | See How Many VAs You Can Afford
• Free Training on 5 Keys to Working With VAs
• Learn Outsourcing 101 | Guides, Downloads, and Checklists

Conclusion

Hiring a social media virtual assistant (VA) can be a game changer for your personal branding or business social media strategy.

I’ve seen it first hand and I’ve also see other entrepreneurs tap into this as a way to free up their time while keeping their social media growing.

If you’re considering hiring a Social Media VA, consider joining Outsource School to get our exact hiring system.

You’ll be able to learn it within a couple of hours then apply it to hiring a rock star to manage your social media.

If you have questions, feel free to reach out to us at Support@OutsourceSchool.com.

Happy hiring!