What Can a Canva Virtual Assistant Do? Cost & Examples

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Looking to hire a Canva virtual assistant? 

Look no further. In this article, we’ll break down everything you need to know about VAs that know Canva.

Canva is a graphic design and publishing tool with a mission to empower the world to design. Their success as a platform is evident, being used by over 110 million people all over the world. You can create professional-looking graphics and presentations with access to hundreds of templates. 

In this post we are going to cover: 

  • 20 Tasks a Canva Virtual Assistant Can Do For You
  • How Much Will a Canva VA Cost?
  • What Skills Should I Look for in a Canva VA?
  • What Freelance Websites Are Best to Find Canva VAs?
  • How Do I Interview & Choose the Right Canva Virtual Assistant?
  • What Software Should I Use to Manage My Canva Projects?

20 Tasks a Canva Virtual Assistant Can Do For You

Use this list as inspiration for hiring a VA that knows Canva:

  1. Create custom graphics for social media posts, blog articles, and email marketing campaigns.
  2. Design and layout marketing materials such as flyers, brochures, and posters.
  3. Design and format presentations for webinars, workshops, or conferences.
  4. Create branded templates for social media graphics, newsletters, and other marketing materials.
  5. Source and select high-quality stock images that align with your brand and message.
  6. Edit and enhance photos, including resizing, cropping, and color correction.
  7. Create infographics and visual content to communicate complex information or data.
  8. Design eBooks, PDF guides, and other lead magnets to attract and convert website visitors.
  9. Design eye-catching logos and branding elements that convey your brand identity.
  10. Create custom illustrations for use in marketing materials or on your website.
  11. Design eye-catching packaging for your products or services.
  12. Design and create eye-catching product labels and packaging.
  13. Create video and animated graphics for use in social media or marketing campaigns.
  14. Create visual aids such as flowcharts and diagrams for use in presentations or reports.
  15. Design custom t-shirt graphics, product labels, and other merchandise.
  16. Optimize graphics and images for web use, ensuring fast loading times and improved SEO.
  17. Provide guidance and training to other team members on how to use Canva effectively.
  18. Manage and organize your Canva account, including uploading brand assets and templates.
  19. Research and recommend new design trends, techniques, and tools to improve your Canva designs.
  20. Collaborate with other team members and stakeholders to ensure that designs meet their expectations and goals.

How Much Will a Canva VA Cost?

A person counting dollar bills.

We have discussed in the past how several factors influence the cost of hiring a virtual assistant

These are:

  • What tasks they perform
  • Scope of work
  • Level of experience
  • Level of expertise
  • Project length
  • What country they live in

There are three levels of tasks that VAs perform: basic-level tasks, specialized tasks, and expert-level tasks. For this article, we will only discuss the first two. 

Basic-level tasks involve the typical administrative work you would associate with virtual assistants like scheduling appointments, data entry, answering emails, and such. These can run from $5-$10.

Specialized tasks refer to tasks that require specialized knowledge in an industry, area of expertise, or in the use of software or tool. Specialists typically hone very particular niche skills. These can run from $10-$30+ depending on how niche the position you’re hiring for is and how much skill and experience a person need to be considered an expert in that area. 

A Canva virtual assistant can fall into both of these categories. Off the bat, you need to determine if you want to hire a virtual assistant who knows how to use Canva or if you want to hire a Canva virtual assistant. The difference lies in the scope of the work and the level of expertise and familiarity with the software. 

While an exact estimate is tricky to determine, we can look at the cost of hiring a graphic designer, which ranges from $8-$15 an hour. 

Another cost you may have to consider is whether they need to use a paid version of the software. 

Canva Account Tiers

Canva has three different tiers of service, namely:

  • Free – Access to basic tools and templates
  • Pro – Paid access to premium content and tools 
  • Teams – Paid solution for teams of creatives to collaborate within the Canva Worksuite 

Will they need to own the software or will your business provide that? You need to consider first what tier of Canva suits your business needs. Then you can decide whether it’s worth subscribing to a higher tier or just hiring someone who offers both access to the tool and their expertise with it. 

Note: Canva Pro costs $12.99 a month and Canva Teams costs $14.99 a month. Their yearly plans have a discount, so you need to determine project length and which subscriptions and payment plans are worth it for you. 

What Skills Should I Look for in a Canva VA?

As mentioned previously, a Canva virtual assistant is essentially a graphic designer with a niche specialty in using the Canva tool. 

While you don’t necessarily need to be a graphic designer to excel at using Canva, it does help to know some design fundamentals, such as:

  • Color theory
  • Typography (the use of font styles)
  • Layouts

You can verify the abilities of a Canva virtual assistant by looking at their portfolios (more on that later). 

What Freelance Websites Are Best to Find Canva VAs?

A person working on phone and laptop because of the advantages of outsourcing.

In our article about the best sites for finding virtual assistants, we mention sites such as Upwork, Zirtual, Fancy Hands, Fiverr, and PeoplePerHour

Because some of these freelance marketplaces house thousands of VAs from all over the world, you could very well find a Canva virtual assistant that both knows what they’re doing and is a good fit for your team. 

How Do I Interview & Choose the Right Virtual Assistant?

Aside from the four questions for job candidates, we suggest this interview process:

It’s important to note that before you even begin the interview process with potential candidates, you ask for their portfolio. Anyone who works in the design or artistic space must have a portfolio. A portfolio is a visual representation of the designer’s abilities and can include work they’ve accomplished for previous clients. Choose your candidates based on portfolios that appeal to your brand aesthetic.

Build Rapport

This is a valuable step in building a healthy working relationship and dispelling any awkwardness or nerves common to first-time interactions. You can ask them questions about themselves and show that you are interested in them as a person and not just in what they can do for you. 

Check Experience

Ask about their experience working with other businesses. Knowing their client and work history can give you a gauge of what they are capable of. Additionally, the way they speak about their previous clients can give you an idea of their personality and attitude. 

Check Values

Ask them about their work values. This tells you what they find important and if their values match your own as a company. Additionally, knowing what they value can also help you to cater to the needs of this person if they are to become a member of your team. 

Check Strengths

Ask them about their strengths and what they have worked on the most. Canva has design tools for photos, cards, one-page websites, video editing, t-shirt design, logos, and more. Canva Teams has collaborative solutions for marketing, sales, creatives, and more. While a good Canva virtual assistant will have experience with all of these, it’s helpful to ask which ones they would consider their strong suit. This can be done while you provide a rundown of the tasks and scope of the work you need doing. 

Negotiate Rate and Schedule

Once you’re certain their skills match your criteria and their personality fits your team, next is rate and schedule. This doesn’t always have to be a daunting step. Just make sure you explain the tasks completely and ask them what they believe is fair compensation. Remote workers can sometimes live in different time zones, so make sure this won’t be an issue that will affect the productivity of deadlines. 

After you’ve interviewed and hired your Canva virtual assistant, be sure to take them through a complete onboarding process to ensure a successful hire. 

What Software Should I Use to Manage my Canva Projects?

arms gesturing in front of laptop screen

One of the advantages of Canva is you can manage certain aspects of projects within their own Canva Worksuite. Canva Teams allows you to both collaborate and organize your work in one place. 

You can brainstorm together on whiteboards, share ideas, provide feedback, design collaboratively, and access your most used assets in organized folders. 

However, if you’re looking for more in-depth solutions, project management software like Asana can do the trick. 

What Is Outsource School?

outsource school

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 


Whether content, marketing, or branding, it’s obvious that the Canva tool can provide great value to a business. However, not everyone has the time to create postings or learn the entirety of the software. A Canva virtual assistant can help you tap into the full benefits this popular tool can provide your business. 


Want help outsourcing & hiring virtual assistants? We make it easy! Learn More, Speak w/ an Expert, or Request a Callback



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