Day: May 9, 2023

Ready for 101 virtual assistant tasks that you can start outsourcing for your business?

Hi! My name is Connor Gillivan. I’m an entrepreneur that’s been hiring and scaling companies with virtual assistants for the past 10 years.

I’ve hired 100s of virtual assistants for all areas of growing and operating a business.

Today, I run a portfolio of 3 companies (Outsource School, EcomBalance, and AccountsBalance) and the majority of our staff is virtual assistants and freelancers.

In this article, I hope to inspire you to see how many ways that a virtual assistant can help you and your business.

Here’s what we’ll cover:

• 101 Virtual Assistant Tasks to Outsource
• What Are the Best Virtual Assistant Sites To Use?
• How Much Does a Virtual Assistant Cost?

Without further ado, let’s dive into the 101 VA tasks.

101 Virtual Assistant Tasks to Outsource

After years of building companies and hiring remote teams, here’s a list of 101 virtual assistant tasks that you can outsource.

Whether you’re a solopreneur or running a team, there’s something on this list for everyone.

1. Email management: A virtual assistant can manage your inbox, organize emails by priority, respond to routine emails and flag important ones for your attention.
2. Social media management: A virtual assistant can help you create, schedule, and post content on your social media profiles, engage with your followers and track social media analytics.
3. Content creation (writing, editing, proofreading): A virtual assistant can write, edit and proofread content for your blog, website, social media, or marketing campaigns.
4. Graphic design: A virtual assistant can create graphics, logos, and other visual content for your brand or marketing campaigns.
5. Video editing: A virtual assistant can edit and produce video content for your marketing campaigns, social media profiles, or YouTube channel.
6. Podcast editing: A virtual assistant can edit and produce podcast episodes, publish them on your podcast hosting platform and promote them on social media.
7. Web design: A virtual assistant can design and develop a website for your business or blog using platforms like WordPress, Wix, or Squarespace.
8. Web development: A virtual assistant can manage and update your website, fix technical issues, and integrate new features or plugins.
9. SEO optimization: A virtual assistant can optimize your website and content for search engines, conduct keyword research, and create backlinks.
10. PPC advertising: A virtual assistant can manage your PPC campaigns, set up ads, create landing pages, and track ad performance.
11. Market research: A virtual assistant can conduct market research to help you identify trends, analyze competitors, and make informed business decisions.
12. Competitor analysis: A virtual assistant can analyze your competitors’ strategies, strengths, and weaknesses to help you refine your own marketing and sales tactics.
13. Customer service: A virtual assistant can handle customer inquiries, complaints, and support tickets, provide basic technical support, and manage customer feedback.
14. Order processing: A virtual assistant can process and fulfill customer orders, manage inventory, and update your e-commerce store.
15. Data entry: A virtual assistant can perform data entry tasks such as inputting data into spreadsheets, databases, or CRMs.
16. Data analysis: A virtual assistant can analyze and interpret data to help you make informed business decisions, conduct market research, or evaluate marketing campaigns.
17. Bookkeeping: A virtual assistant can manage your finances, prepare invoices, process payments, and reconcile accounts.
18. Invoicing: A virtual assistant can prepare and send invoices to clients or customers and manage accounts receivable.
19. Appointment scheduling: A virtual assistant can manage your calendar, schedule appointments, and send reminders.
20. Travel booking: A virtual assistant can make travel arrangements, book flights, hotels, and rental cars, and manage travel itineraries.
21. Event planning: A virtual assistant can plan and coordinate events, book venues, hire vendors, and manage event logistics.
22. Personal shopping: A virtual assistant can research and purchase products or services on your behalf, such as gifts, household items, or travel arrangements.
23. Personal errands: A virtual assistant can complete personal tasks for you, such as running errands, booking appointments, or managing household tasks.
24. Calendar management: A virtual assistant can manage your calendar, schedule appointments, and send reminders.
25. Project management: A virtual assistant can manage and coordinate projects, delegate tasks, and monitor progress.
26. Employee onboarding: A virtual assistant can manage the onboarding process for new employees, set up accounts and systems, and provide training.
27. Employee training: A virtual assistant can provide ongoing training and support for employees to help them develop new skills and improve performance.
28. Employee performance reviews: A virtual assistant can manage employee performance evaluations, set goals, and provide feedback.
29. HR administration: A virtual assistant can manage HR tasks such as payroll processing, benefits administration, and compliance with labor laws.
30. IT support – A virtual assistant can troubleshoot technical issues, install software, and provide IT help.
31. Helpdesk support – A virtual assistant can provide customer support, handle incoming calls and emails, and resolve issues.
32. Database management – A virtual assistant can help organize and maintain a company’s databases, clean up data, and ensure data security.
33. System administration – A virtual assistant can manage a company’s servers, network, and other IT infrastructure, ensuring that everything runs smoothly.
34. Network administration – A virtual assistant can monitor a company’s network, troubleshoot issues, and ensure network security.
35. Software testing – A virtual assistant can test software applications, identify and report bugs, and provide feedback to developers.
36. Quality assurance – A virtual assistant can ensure that products and services meet quality standards, conduct audits, and provide feedback.
37. Virtual event production – A virtual assistant can help plan and produce virtual events, from webinars to conferences, and ensure a seamless experience for attendees.
38. Virtual event hosting – A virtual assistant can host virtual events, provide technical support, and manage the event logistics.
39. Sales support – A virtual assistant can support a company’s sales team, handle administrative tasks, and manage customer relationships.
40. Lead generation – A virtual assistant can research potential clients, build lists of leads, and help nurture leads into customers.
41. Sales reporting – A virtual assistant can gather and analyze data related to sales, generate reports, and provide insights to management.
42. CRM management – A virtual assistant can manage a company’s customer relationship management (CRM) system, ensure data accuracy, and provide customer support.
43. Email marketing – A virtual assistant can create and send email campaigns, manage email lists, and provide analytics.
44. Affiliate program management – A virtual assistant can manage a company’s affiliate program, recruit affiliates, and provide support.
45. Influencer outreach – A virtual assistant can research and reach out to influencers, manage influencer relationships, and measure results.
46. PR outreach – A virtual assistant can research media outlets, pitch stories to journalists, and manage media relationships.
47. Press release writing – A virtual assistant can write press releases and distribute them to relevant media outlets.
48. Public speaking coaching – A virtual assistant can provide coaching and support to improve public speaking skills.
49. Personal branding – A virtual assistant can help build and manage a personal brand, including social media profiles and online presence.
50. Reputation management – A virtual assistant can monitor a company’s online reputation, respond to reviews, and manage online profiles.
51. Online course creation – A virtual assistant can help create and produce online courses, from content creation to editing.
52. Online course management – A virtual assistant can manage the logistics of online courses, including registration, payment processing, and support.
53. Online course promotion – A virtual assistant can help promote online courses, using email marketing, social media, and other strategies.
54. Online community management – A virtual assistant can manage online communities, including forums and social media groups.
55. Online forum moderation – A virtual assistant can moderate online forums, ensuring that content is appropriate and engaging.
56. Online customer support – A virtual assistant can provide customer support via email, chat, or social media, answering questions and resolving issues.
57. Website maintenance: A virtual assistant can help you keep your website up-to-date by updating plugins, fixing broken links, and ensuring the website is running smoothly.
58. Website security: A VA can implement security measures to protect your website from hackers and malware attacks.
59. Website backups: A VA can regularly backup your website data to protect it from data loss due to technical failures or cyber attacks.
60. Website migration: A VA can help you migrate your website to a new hosting provider or domain name.
61. Database backups: A VA can help you backup your database regularly to protect your data from accidental deletion or corruption.
62. Disaster recovery planning: A VA can help you create a disaster recovery plan to minimize data loss and downtime in the event of a natural disaster or cyber attack.
63. Business continuity planning: A VA can help you create a business continuity plan to ensure that your business can continue operating in the event of an unexpected event.
64. Virtual team building: A VA can help you plan virtual team building activities to improve team morale and collaboration.
65. Corporate culture development: A VA can help you develop a corporate culture that aligns with your business goals and values.
66. Employee engagement: A VA can help you engage with your employees by planning events and initiatives that improve employee satisfaction and productivity.
67. Employee wellness programs: A VA can help you plan and implement employee wellness programs to promote a healthy work-life balance.
68. Social responsibility initiatives: A VA can help you identify and plan social responsibility initiatives that align with your business values and goals.
69. Fundraising campaigns: A VA can help you plan and execute fundraising campaigns to support a charitable cause or nonprofit organization.
70. Grant writing: A VA can help you write grant proposals to secure funding for your business or organization.
71. Legal research: A VA can conduct legal research on various topics such as intellectual property laws, contracts, and regulations.
72. Legal drafting: A VA can draft legal documents such as contracts, agreements, and policies.
73. Contract negotiation: A VA can help you negotiate contracts with vendors, partners, and clients.
74. Contract drafting: A VA can draft contracts for your business or organization.
75. Intellectual property management: A VA can help you manage your intellectual property such as trademarks, copyrights, and patents.
76. Trademark registration: A VA can help you register trademarks for your business or products.
77. Patent application preparation: A VA can help you prepare and file patent applications for your inventions.
78. Patent research: A VA can conduct patent research to determine if your invention is eligible for a patent.
79. Patent prosecution: A VA can help you navigate the patent prosecution process to secure a patent for your invention.
80. Product design: A VA can help you design and create product prototypes.
81. Product testing: A VA can conduct product testing to ensure quality and performance.
82. User testing: A VA can conduct user testing to ensure your website or software is user-friendly.
83. UX research: A VA can conduct user experience research to improve your website or software design.
84. UX design: A VA can create user experience designs for your website or software.
85. Web analytics: A VA can analyze your website traffic and user behavior to improve user experience and conversion rates.
86. Social media analytics: A VA can analyze your social media performance and engagement to improve your social media marketing strategy.
87. Financial reporting: A VA can help you prepare financial reports such as profit and loss statements and balance sheets.
88. Financial analysis: A VA can conduct financial analysis to help you make informed business decisions.
89. Investment research: A VA can conduct investment research to help you make informed investment decisions.
90. Investment portfolio management: A VA can manage your investment portfolio and monitor
91. Tax preparation: A virtual assistant can help gather the necessary documents and data to file tax returns accurately and on time.
92. Tax planning: A virtual assistant can provide advice on tax strategies and help identify opportunities to reduce tax liabilities.
93. Retirement planning: A virtual assistant can research and evaluate retirement plans, and assist in creating and monitoring a retirement savings strategy.
94. Estate planning: A virtual assistant can help organize and maintain estate planning documents and assist in identifying and achieving estate planning goals.
95. Insurance management: A virtual assistant can research and evaluate insurance options, help with policy management, and assist in filing claims.
96. Wealth management: A virtual assistant can help monitor investments and provide investment research and analysis.
97. Personal financial planning: A virtual assistant can assist in creating and managing a personal budget, tracking expenses, and identifying areas for financial improvement.
98. Fitness coaching: A virtual assistant can help plan workouts, track progress, and provide accountability and motivation to achieve fitness goals.
99. Nutrition coaching: A virtual assistant can help with meal planning, grocery shopping, and tracking food intake to achieve nutritional goals.
100. Meditation coaching: A virtual assistant can help create a meditation practice, provide guided meditations, and assist in maintaining a meditation routine.
101. Life coaching: A virtual assistant can help set goals, identify obstacles, and create actionable plans to achieve personal and professional growth.

We’ve also linked some of these tasks out to more in depth articles that we’ve created on the Outsource School Blog.

If you want more information about hiring any of the following virtual assistants, just reach out to us at Support@OutsourceSchool.com.

What Are the Best Virtual Assistant Sites To Use?

When you’re ready to post a virtual assistant job online, head over to these 7 freelance websites.

I have personal experience with all of them and you’ll be able to find who you’re looking for:

1. Upwork: Upwork is one of the most popular virtual assistant sites out there, and for good reason. It has a large pool of freelancers who are available to work on a variety of different projects.
2. Fiverr: Fiverr is another popular site for hiring virtual assistants. It’s known for its affordable pricing and the wide range of services that are available.
3. Freelancer: Freelancer is a site that is similar to Upwork. It has a large pool of freelancers who are available to work on a variety of different projects.
4. TaskBullet: TaskBullet is a virtual assistant site that specializes in providing affordable virtual assistant services. It’s a great option for small business owners who are on a budget.
5. Onlinejobs.ph: Onlinejobs.ph is a virtual assistant site that specializes in providing Filipino virtual assistants. This is a great option if you’re looking for high-quality virtual assistants at an affordable price.
6. PeoplePerHour: PeoplePerHour is a site that is similar to Fiverr. It’s known for its affordable pricing and the wide range of services that are available.
7. FreeUp: FreeUp pre-vets thousands of virtual assistants and freelancers and only allows the top 1% into the network. You can post a job and get introduced to pre-vetted applicants within hours.

How Much Does a Virtual Assistant Cost?

The cost of hiring a virtual assistant can vary depending on a variety of factors. One of the biggest factors that can impact the cost is the location of the virtual assistant.

For example, virtual assistants based in the United States or Europe will typically cost more than virtual assistants based in other parts of the world like the Philippines or India.

Here’s a breakdown of how much you can expect to pay for virtual assistants based on their location:

1. United States and Europe: If you’re hiring a virtual assistant based in the United States or Europe, you can expect to pay anywhere from $25 to $75 per hour. Keep in mind that this is just a rough estimate and the actual cost can vary depending on the skill level and experience of the virtual assistant.
2. Philippines: If you’re hiring a virtual assistant based in the Philippines, you can expect to pay anywhere from $5 to $15 per hour. This is significantly less than what you would pay for a virtual assistant based in the United States or Europe.
3. India: If you’re hiring a virtual assistant based in India, you can expect to pay anywhere from $5 to $15 per hour. Again, this is significantly less than what you would pay for a virtual assistant based in the United States or Europe.

It’s important to note that the cost of a virtual assistant can also be impacted by factors like their experience, skill level, and the tasks you need them to perform.

For example, if you need a virtual assistant with specialized skills like graphic design or programming, you can expect to pay more than you would for a general virtual assistant.

Additionally, some virtual assistant sites may charge a commission or fee on top of the hourly rate. Be sure to read the terms and conditions of any virtual assistant site you’re considering to understand their fee structure.

What Is Outsource School?

Outsource School helps you to unlock the potential of virtual assistants and accelerate your business growth.

This is the exact system Outsource School’s founders, Nathan Hirsch and Connor Gillivan, used to go from zero to 8 figures and 40+ virtual assistants with an exit in 2019.

Since being founded in 2020, Outsource School has helped 1,000+ business owners hire 2,000+ virtual assistants for their companies.

Schedule a free sales call to learn more

Free resources you might like: 

• Outsource School Case Study: How We Scaled to 45+ VAs and 8 Figures in Revenue
• Free VA Calculator | See How Many VAs You Can Afford
• Free Training on 5 Keys to Working With VAs
• Learn Outsourcing 101 | Guides, Downloads, and Checklists

Conclusion

If you’ve made it this far, we hope that you have a good idea of what virtual assistant tasks you may want to start outsourcing.

Hiring a virtual assistant is right for you if:

• You want more time back in your day
• You want a more affordable solution than full time employees
• You have a lot of busy work to pass off
• You have processes built for your tasks
• You are scaling fast and need lots of help

If you have any questions or we can help in any way on your hiring journey, email us at Support@OutsourceSchool.com.

Happy Hiring!